Leases Coming soon
View and manage lease records for tenant companies in your building — tracking terms, status, and key dates in one place.
Overview
The Leases page is the property team's central record of tenant lease agreements. Each lease is tied to a tenant company in CRM > Tenants and captures the contract term, renewal status, and key operational details.
Navigate to HqO Admin > Leasing > Leases to get started.
⚠️ Note: The Leasing section may require a specific HqO plan or additional configuration. Contact your HqO account team if this section is not visible.
Portfolio view
Three summary cards at the top give an at-a-glance snapshot:
| Card | What it shows |
|---|---|
| Total active leases | Number of leases currently active across your portfolio |
| Total annual rent | Combined annual rent value of all active leases |
| Upcoming expirations | Leases expiring soon that may need renewal attention |
Lease records
Each lease record in the list includes:
| Field | Description |
|---|---|
| Tenant | The tenant company associated with the lease |
| Building | The property where the lease applies |
| Suite / Floor | The specific space covered by the lease |
| Lease Start | The date the lease term begins |
| Lease End | The date the lease term expires |
| Status | Current state: Active, Expiring Soon, Expired, or Pending |
Core workflows
Add a lease record
Click Add lease (top right). Creating a lease takes three steps — you can move back and forth between them before confirming.
Step 1 — Parties & spaces
- Landlord — select the landlord entity.
- Tenant — select the tenant company.
- Lease number — internal or external reference ID.
- Building — where the leased spaces are located. Click + Add building to cover spaces across multiple buildings.
- Floor and suite — floor, suite name/number, and space type. Click + Add space for additional suites.
Step 2 — Lease terms
- Commencement date and expiration date
- Area (SF) — total leased square footage
- Annual rent ($) — base annual rent (rent per square foot is calculated for the list view)
- Lease structure — e.g., gross, net, modified gross
Step 3 — Review & confirm A summary of parties, spaces, and terms is shown. Verify everything, then click Create lease.
Edit a lease record
- Click the lease row to open the detail view.
- Update the relevant fields.
- Click Save.
Filter leases
Use the filter controls to narrow records by:
- Status — Active, Expiring Soon, Expired, Pending
- Building — Filter to a specific property
- Tenant — Filter to a specific company
Export lease data
- Apply any filters you want included in the export.
- Click Export.
- Download the CSV file.
FAQ
How does lease data connect to the rest of HqO? Leases are linked to tenant company records in CRM > Tenants. Lease term data can inform audience targeting and help property teams prioritize outreach for expiring tenants.
What does "Expiring Soon" mean? A lease shows as Expiring Soon when its end date falls within the next 90 days. The exact window may be configurable — contact your HqO account team if you need to adjust it.
Can I track lease renewals? You can update a lease end date to reflect a renewal. Full renewal tracking and notification workflows depend on your HqO plan configuration.
Is lease data visible to tenants? No. Lease records are admin-only and are not visible in the HqO tenant app or HqO Web.
Need help?
Contact your HqO account team or email appsupport@hqo.co.